Why and How you Should Follow Up Every Interview with a Thank You Email

One of most overlooked parts of an interview in today's age is the follow up email. We are guessing that some of you are even reading this asking what a follow up email is and why it should be sent.

Well the hard part of the whole process is now behind you. You have written your resume, sold your key attributes in the interview and made a good impression (hopefully) with your potential employers. You can only sit back and wait for the results of your hard work to come in. 

The last thing you need to do before sitting back to wait is to reach out and thank the company for their time and consideration of you.  We took a look at the reasons why you should send this email and how you can go about constructing the perfect follow up email after an interview. 

Why Should You Send These Follow Up Emails?

Before we get into the nitty gritties of how to put these emails together, we thought we would expand on why they are important to send. 

The first thing that you need to keep in mind about being hired is that you are essentially pitching yourself to the company as an investment that they need to make. Almost like a salesman sells a product to someone that they need to spend money on, you need to consider yourself like that. 

The Company Will See Your Gratitude

The company will naturally have a number of candidates that they are considering and shortlisting to decide who is the best fit for the organisation. So, taking a humble and grateful approach to the hiring process is really important to show how grateful you are for their time and consideration.  

It really is considered common courtesy to send a thank you email, and if you don’t, you could come across as almost ungrateful and cocky. 

You Will Have a Higher Chance of Being Shortlisted

In fact, hiring managers and recruiters are more likely to respond more favourably to a candidate who sends a follow up thank you email. You will help yourself by sticking out more in their minds with a follow up email than if you.

Remember, hiring managers and recruiters have a lot on their plate. Even the managers themselves are still working performing their daily tasks and routines. It is easy for things to slip their minds. But, with a follow up email, you pop to the top of the email box and to the top of their minds. 

You Can Follow Up on Certain Points 

This is a great opportunity for you to highlight just why you want the job and what you like about the organisation. Don’t give essays though, keep it short and simple. 

Touching on points around your strengths and why you would be an asset to the organisation is a great inclusion here. Mentioning how you would like to make a difference and contribute will be something that will stick in their mind. 

Think of it as a very brief summary of the interview and keep it as personal and heartfelt as possible. 

You can also bring in something about what you liked about the interview or the organisation. If you really liked the company culture or their strategies, mention it. It will show that you are observant and genuinely interested and passionate about the organisation. 

Make sure they know that you are a true asset!

How To Write Your Follow Up Email 

Right, so now we have covered just why you should send your email, and we are sure you are wondering how to actually write it. So, we thought we would help you out. 

The first thing that you need to keep in mind is that it needs to be short and simple. As mentioned earlier, avoid essays and long, drawn out paragraphs.

Start with addressing everyone who was in the room. This is important as it shows that you were paying attention and actually interested in your potential employers. 

Next, thank them for their time and effort in setting up the appointment and meeting with you for the position. You can also go on to thank them for their consideration of you, especially with so many other qualified candidates that they have. 

You can then summarize why you will be an asset in the role, what you can bring to the table and what you liked about the meeting and company. Keep this short though. Two sentences is enough. 

Template Example

Still stuck? Well, here is something we would say. 

Dear (Interviewers names), 

Thank you so much for taking the time out yesterday to meet with me about the position for Head of Marketing at The Advertising Agency. 

I really enjoyed getting to know you and hearing more about the company. I believe that I will be able to bring a great deal to the table and be able to direct the company's strategic trajectory in line with the new clients that you are bringing on. I really enjoyed the company culture and passion for marketing and would be really excited to join such a dynamic team. 

I look forward to hearing from you and working with you. 

Kind Regards. 

See; simple, to the point and enthusiastic. 

Last Steps 

We know, the waiting process can be incredibly tough and frustrating. It can be incredibly stressful to wait on whether or not you have cracked the nod or not. 

But, you will have to be patient for a while. Make sure though, that you know when they have indicated a response. If it starts going over that time, you can send another gentle nudge to see whether they have made their decision or not. 

Once again, be courteous and simple in this email. Thank them again for their time and find out whether a decision has been made. You can also pop something in here about being available for anything if they need further information. 


Dear (Interviewers names), 

Once again, thank you for seeing me last week about the Head of Marketing role at The Advertising Agency. I would just like to follow up about the role as I really enjoyed meeting you and am excited about the position. 

Please let me know if you need anything further from me, I am happy to provide you with any information you require.

Kind Regards

One prompt should be enough for a company, so don’t send multiple emails, and rather wait for their decision to be made.